Supply Chain Administrator

Vacancy Information

Are you ready to be part of something new and exciting in Derby?

Our brand-new manufacturing and logistics site, situated at SmartParc, will offer a fresh and innovative environment, and we're looking for enthusiastic and passionate colleagues to help lay the foundation for something truly great.

We can offer you:

• 21 days (4.2 weeks) annual leave, pro-rated, increasing with service, plus bank holidays and 1 additional floating day
• Colleague discount, up to 50% off our own-produced products
• Pension scheme with matching employer contributions up to 7%
• Paid breaks
• Free hot drinks while on a shift break
• Profit share: We want everyone to share in the success of the business, so we distribute 10% of our profits to all our colleagues who have at least 6-month service, or more, each year
• Share save schemes that let you buy discounted Greggs shares, by saving a set amount of money over a fixed time, to have an even bigger share of our profits
• Career progression and learning and development
• Employee Assistance Programme; A free, confidential helpline, offering advice and support with financial, relationship, work-related and wellbeing issues, 24 hours a day, 365 days a year. Including a mobile app providing a range of wellness content on physical, mental, social, and financial wellbeing
• Perks and savings, such as digital gift card discounts, online cashback, in-store and online coupons and lifestyle offers
• A company who cares about our communities; the environment and being a better business! Click here to read about The Greggs Pledge
• Colleague Networks – internal groups where colleagues and their allies can share their own experiences, offer feedback on the way we do things at Greggs, and provide support to one another

What you'll do

As a Supply Chain Administrator, you will: 

• Book in visitors, contractors, and external guests
• Answer, screen, and direct incoming calls
• Handle incoming and outgoing post and deliveries
• Manage site access control systems, issuing and updating passes and fobs
• Provide general administrative support to teams and managers
• Maintain electronic and paper filing systems
• Accurately enter and update data in internal systems
• Schedule meetings and manage diaries
• Respond to emails and general enquiries
• Act as a point of contact for staff, customers, and suppliers
• Support internal communication across departments
• Maintain office equipment (printers, phones, etc.)
• Raise purchase orders or log costs
• Liaise closely with the gatehouse regarding visitor access, deliveries, and site security
• Maintain fire registers and evacuation records
• Manage pool car bookings and availability
• Order and manage canteen stock and supplies
• Maintain stationery levels and place regular orders
• Maintain and update notice boards with company and safety information
• Prepare and distribute internal newsletters or staff communications
• Ensure key messages are communicated clearly and consistently across site

About you

You will fit right into this role if you can demonstrate:

• You are a strong team player, able to build good working relationships at all levels
• High levels of accuracy and attention to detail
• Experience of, and the ability to multi-task and work with multiple priorities calmly and at pace
• Strong skills in planning, prioritising, and organising
• Excellent written and verbal communication skills
• Strong administrative and organisational skills
• Multi-tasking and working with multiple priorities at pace, delivering results within tight timescales
• IT skills including Microsoft 365; SharePoint, Word, Excel, Outlook, PowerPoint, and Teams
• Strong numerical and analytical skills
• You are self-motivated with the ability to work under pressure and using own initiative
• Enjoy being part of a hard-working team, sharing the same end goal, and celebrating results together
• Are supportive of an inclusive culture – recognising and valuing that difference is good
• Want to develop and are ready to work alongside some great people and have lots of fun on your Greggs journey!

About Greggs

Here at Greggs, we love what we do, and we have fun! What makes Greggs so special is our culture – the way we are, the way we behave and the way we support each other. We're hard-working, but above all else we're family; and it doesn't matter who you are, where you're from or what your favourite bake is, we’d love you to join us! We want everyone to feel welcome at Greggs and our colleagues to be able to be themselves at work, whatever their background, preferences, or views.